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Midyear Meeting: New Orleans March 12, 2011 Minutes Don Morgan, Psy.D.
Executive Committee Minutes Action items are bolded
Feedback about the hotel and meeting in general will be solicited from members. Committee’s feedback on hotel is uniformly negative about food, smells, rooms not ready, but the hotel was generous in pricing and in complimentary rooms for president and speaker. Content of Conference – Feedback from Committee: Presentations need to be tied to the theme and will need more lead time to develop Committee unanimously supports a request for proposals and abstracts and selection process A list of attendees should be made available for all who are at the conference. This could include pictures too Welcoming to new members was very good. The go-around of introductions was very good Proposing a three “shorter days” schedule with LONG non working lunch, saving money, giving more time to “hang out.” Round “crescent” tables worked great. Perhaps MAKING people move around would be good, or having experienced member(s) at each table Size of meeting and “cohesiveness” factor must be preserved, even tho more members might come Physical activity, walking tours could be fun. Presenters will need to be cooperative with time limits. Breakout groups were a good idea
Survey question: What amount of the costs of meeting is paid by universities? Putting some “fun” costs into the registration fee might be wise. Or should the membership cost be raised and subsidize the conference.
APAGS student representative could be invited and report back to their group
Karen was hopeful that we could hire a “real” technology professional to handle web, listserv, etc. Board is unanimously in favor of this. Treasurer reports that we have designated this as a budget item in past, but have not spent it. New member dues issue: Proposed: After halfway point of year, dues are free that year [that new member won’t get the journal and doesn’t need to “pay for it”]. Proposed: $25 for the partial year Proposed: prorate exactly based upon when one joins during the year. Bill points out that OUR CLINICS are members, not US. Resolved: After mid year meeting, dues are half price Should we have a Facebook Page? Organization should be able to manage the page. Usable for picture posting, funny stuff. Everyone is positive about it and Colleen will make a start with it. Treasurer’s Report Bill presents the issue of our surplus of $22k. IRS consult, according to Bill, says we shouldn’t have this much. Some discussion of whether APTC is or is not a 501C3 nonprofit. Board doesn’t seem worried about the surplus, citing many clinics and other nonprofits who carry huge balances. “It is nice to have a cushion” is the general sentiment. Bill is comfortable with about a $20k cushion. Bill also proposes having a regular “audit” of the books by ANOTHER board member, perhaps Past President, in order to make sure all is accurate. Bylaws change proposed: At the annual meeting or once a year, the past president will review the books with the treasurer and report to the Board. Should we continue to support the reception and breakfast at APA. YES New Members – Steve Cook reports updating website with new members. Lettie also involved with this – she proposes sending out a request to the membership to solicit for a mentor when a new member joins. Phyllis suggests that the “buddy” is needed at the meeting, and then continuing thru the year. Rob suggests asking new people if they WANT a mentor? Steve points out that it is easiest to set up and make work AT the conference. Lettie will keep it as it is and offer the option to a new member. Keep a list of those who wish to be mentors, and then use it for assigning.
Themes proposed for next conference: [Have an inspirational theme and then put unrelated practical topics in too] Government Agency Work/contracts Diversity [We have to get that committee up and running and then ideas can be generated] Infusing cultural competence in research and practice Financial/funding issues
Bob mentioned that Nadia Fouad might be willing to come and speak about cultural competence in Research and Practice. “Cultural Competency ~ Training Clinics” Mike Lambert was the perfect speaker. His generosity and humility was experienced by all at the conference and also at dinner with the Executive Committee. Scheduling of meeting times: 3-5 Thurs for welcome sharing with open bar and small food. Do introductions. Model the day after this year’s Friday schedule. Have breakout groups in different rooms.
Proposed for next year: Mike T will send a survey monkey around to see what the members will prefer Seattle San Diego San Francisco Palm Springs
CE Credits – Glenn A Newsletter: Phyllis Needs columns. Lettie has a review. Pamela Banks may send a review of a novel. Eric should do something INSPIRATIONAL. Research Committee- Eric Master list to be made of training clinics that exist in the US. Also, of our APTC members, who might become involved in Eric/Jennifer’s multicenter study of outcomes at training clinics? Generate more participation in this project Collaboration and Liason Committee - Bob H – CCTC competencies work will go forward to APA BOE. Internship supply and demand issue – encouraging more sites to develop internships. 80% of Scientist/Practitioner programs place interns. If COA of APA MADE any programs have internships, it might help, but he opines that it won’t happen. Discussion of internship boondoggles. Also, after the competencies work, CCTC now is proposing a national dialogue on the sequence of practicum training Randy Cox offered to chair the diversity committee of the next meeting. Invite students to compete for two slots that would be funded $500 plus waiver of conference fees. They would have to be presenting posters about something relevant to the conference. Limit the applications to grad assistants who work for us in our Clinics. Vendors may be invited to next conference. Video techs, tests, software developers can have booths and demo materials. |